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Hayton & Mealo Parish Council

Hayton and Mealo Parish Council

A meeting of the Hayton and Mealo Parish Council was held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 8th July 2020 at 7.30pm.


PRESENT: Messrs. D. Hillary, E. Murdock, S. Hitchen, R. Murray, F. Buchanan, Y. Lockwood and V. Sonnabend  

Also, Present: T. Gear (Clerk)  

Apologies: G. Wilson

Councillor D. Hillary in the Chair.


38/2020 STATEMENT OF NECESSITY

As this meeting was to be held during the Covid -19 Pandemic members agreed that a physical meeting was necessary and agreed a Statement of Necessity which was signed by the chair at the start of the meeting.


39/2020 RISK ASSESSMENT

As this meeting was to be held during the Covid -19 Pandemic the clerk had prepared a Risk Assessment to ensure the Health and Hygiene of members which had been previously circulated was agreed and signed by the chair at the start of the meeting


40/2020 DECLARATIONS OF INTERESTS

None.


41/2020 MINUTES

On the proposal of S Hitchen and seconded by of R. Murray it was RESOLVED that the minutes of the meeting held on 11h March 2020 and a statement regarding the Annual Parish Council Meeting that was to be held on 13th May 2020 be approved and signed as a correct record.


42/2020 POLICE MATTERS

The were no apologies and no police report.


43/2020 PUBLIC PARTICIPATION

There were no members of the public present and no matters were raised on their behalf.


44/2020 CORRESPONDENCE

i)  The CALC Circulars for April/ May had been forwarded to members and there were no matters arising.              

ii) A letter of thanks had been received from the Parochial Church Council of St James’ Church and was read.

iii)  A considerable amount of correspondence regarding the Coronavirus (Covid -19) had been received and circulated.

iv) Information regarding Cumbria Action for Health & Mental Health Provider Forum Bulletin had been circulated.  

v) Information regarding Cumbria Arts and Culture Network: Covid-19 had been circulated

vi) Useful Weblinks from recent NALC meeting with Transport Planning Society had been circulated

vii) A new briefing: Cumbrian Coal Mine and Cumbria MUD Patch had been circulated.

viii) Information on the new Code of Conduct Consultation had been circulated.

ix) Information on holding virtual meetings had been circulated.

x) An invitation to a Climate Change webinar had been received and circulated.

xi) Several CALC and NALC updates had been received and circulated  

xii) The Cumbria County Council Cumbria Covid -19 Data and Information Sharing Protocol had been received and signed under delegated powers.

 

45/2020 CLERKS REPORT

The clerk gave a brief report on matters that had arisen since the last meeting and apologized for the amount of information he had forwarded regarding the Coronavirus (Covid-19)

 

46/2020 DISTRICT AND COUNTY COUNCILLOR’S REPORTS

There were no reports or apologies from the County or Borough Councillors.


47/2020 PLANNING MATTERS

Applications for consultation

None

(b)  Decisions

None

(c) Appeals

None

(d) Any other planning related correspondence.


48/2020 ACCOUNTS

(i) The payment of accounts since the last meeting were ratified and the following accounts were approved for payment: -


A. Dodds   Internal Audit        £30.00

M. Dowling Cont. Ltd Grass cutting                £312.00

T Gear    Clerks Account (May/June)                       £291.93

HMRC    Income Tax        £48.58


ii) Balances at: -   

8.7.20  Current Account     £1580.27

8.7.20  Deposit Account     £2128.31


iii) Members assisted the clerk to complete the Annual Governance Statement 2019/20 which was signed by the Chair.

vi) The Annual Accounts for 2019/20 which had been previously circulated were approved and Accounting Statement 2019/20 was signed by the Chair.

v) The Chair was authorized to sign the Certificate of Exemption 2019/2020

 

49/2020 VILLAGE GREEN – LAND REGISTRATION

The clerk advised that the transfer of the former Public Room and car park were now with Land Registry awaiting completion.


50/2020 LAND TO THE FRONT OF 1 HIGH GREEN, HAYTON

The council’s solicitors wrote to the occupant as requested at the last meeting and the land appears to have been re-instated to the condition prior to the unauthorized works



51/2020 BANK ACCOUNT WITH ONLINE FACILITIES

The clerk explained that during the pandemic all banks attention has been directed to other areas of their business, but he will continue with his efforts.

 

52/2020 FOOTWAY LIGHTING

A survey of lights had been carried out and the views of residents sought. The light at Gallabarow which was in the wrong place can be removed and the clerk is to make enquires regarding switching lights off between 12 night and 5am. The matter is to be considered further at the next meeting


53/2020 ITEMS FOR NEXT MEETING

1 High Green, Hayton

Transfer of Public Room and Car Park

 Beck cleaning

 Footway lighting



The meeting closed at 8.00pm




Signed………………………………. Chairman