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Hayton & Mealo Parish Council

17, Speckled Wood Drive



Hayton & Mealo Parish Council



Telephone  01228 491812


Email: hayton.mealoPC@hotmail.com


Website: http://haytonandmealopc.co.uk/

30th April 2019

Dear Councillor

The Annual Meeting of Hayton and Mealo Parish Council will be held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 15th May 2019 at 7.30pm. The agenda is printed below, and I hope you will be able to attend.

Yours faithfully

Trevor GEAR (Clerk)



To receive apologies for absence

       2.  To elect a Chair for 2019/20

            To elect a Chair for the ensuing municipal year

       3.  To elect a Vice Chair for 2019/20

            To elect a Vice Chair for the ensuing municipal year

4.  Declaration of Interests

Register of Interests: Councillor’s are reminded of the need to update their register of interests.

To declare any personal interests in any item on the agenda and their nature.

To declare any prejudicial interests in any item on the agenda and their nature.

       5.  Minutes

To consider the approval of the minutes of the meetings held on 13th March 2019 (copy attached)

       6.  Police Matters

To receive a report on Police matters that affect the Parish

       7.  Public Participation

To receive items from members of the public (members of the public are allowed 5 minutes to raise items at the discretion of the Chairman)

8.  Correspondence for information

To receive items of correspondence received since the last meeting

9.  Clerk’s report

To receive a report from the clerk on any actions taken since the last meeting

     10.  District and County Councillor’s reports

Councillor Lister

    11.  Planning

            To consider the following planning matters

Applications for consultation



 Any other planning related correspondence

      12. Accounts

(i) To receive a statement of the council’s finances

 (ii) To authorise the payment of accounts.

(iii) To complete the Annual Governance and Accounting Return 2018/19

(vi) To approve the Accounts for 2018/19

(v)  To approve the Certificate of Exemption from External Audit 2018/19

       13. Village Green - Land Ownership

             To receive an update on the above

14. Land to the front of 1 High Green, Hayton

To receive an update on the unauthorized work

       15. Vacancies

             To consider any applications for co-option following the recent election

       16.  Bus Shelter

  To receive a report on the above.

       17. Land Registration

             To receive a report on progress

       18.  Telephone box, Village Green

              To receive a progress report on the removal of the box

19.  Councillor reports and items for future agenda

  Each Councillor is requested to use this opportunity to report minor matters of                            

   information not included elsewhere on the agenda and to raise items for discussion

   at the next meeting.

 20. Date and Time of next Meeting

7.30pm Wednesday 17th July 2019