Hayton & Mealo Parish Council
Hayton and Mealo Parish Council
The Annual Meeting of the Hayton and Mealo Parish Council was held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 15th May 2019 at 7.30pm.
PRESENT: Messrs., D. Hillary, R. Murray, F. Buchanan, E. Murdock, S. Hitchen and Y. Lockwood.
Also, Present: T. Gear (Clerk)
Apologies: J. Lister (County Councillor) and PCSO P Crome.
Councillor D. Hillary in the Chair.
Following the recent uncontested Parish Council Election all members signed the Acceptance of Office and completed the Declaration of Pecuniary and other Registerable Interest before taking the seats as Councillors
35/2019 ELECTION OF CHAIR 2019/20
On the proposal of E. Murdock and seconded by R. Murray it was RESOLVED that D. Hillary be elected Chair for 2019/20. He signed the acceptance of office.
36.2019 ELECTION OF VICE CHAIR 2019/20
On the proposal of E. Murdock and seconded by R. Murray it was RESOLV ED that F. Buchanan be elected Vice Chair for 2019/20.
37/2019 DECLARATIONS OF INTERESTS
On the proposal of R. Murray and seconded by F. Buchanan it was RESOLVED that the minutes of the meeting held on 13th March 2019 be approved and signed as a correct record.
39/2019 POLICE MATTERS
PCSO Peter Crome had advised that he was rest day and was unable to attend. He submitted a report which showed that there had been one incident in the parish since the last meeting.
40/2019 PUBLIC PARTICIPATION
There were no members of the public present and no matters were raised on their behalf
i) The CALC Circular for April and May had been forwarded to members and there were no matters arising
ii) An e-
iii) An e-
vi) A Guide to the Community Infrastructure Levy (CIL) for Parish and Town Councils had been circulated.
v) There had been a A596 Follow up meeting on Friday 3rd May which apparently had been lively.
iv) An e-
iiv) An e-
iiiv) An e-
42/2019 CLERKS REPORT
The clerk gave a report on matters that had arisen since the last meeting which included: -
i) An application had been received for a temporary bin cover at 1/2 Smithy Cottage, Hayton which was approved.
ii) He had received complaints regarding the failure to cut the grass outside West Rigg and Thorndyke’s, Hayton which had been passed to the contractor.
43/2019 DISTRICT AND COUNTY COUNCILLOR’S REPORTS
The clerk advised the meeting that the newly elected Allerdale Borough Councillors were
John Cook, 15, Caldew Street, Silloth, CA7 4BY
Tony Markley, Verona, Blitterleees, CA7 4JJ
and Owen Martin 32, Fell View Sillolth, CA7 4DJ
and that steps will be taken to invite at least one of them to the next parish council meeting.
44/2019 PLANNING MATTERS
Applications for consultation
(d) Any other planning related correspondence.
(i) The following accounts were approved for payment: -
T Gear Clerks Account (March/April.) £290.93
HMRC Income Tax £40.46
Mike Dowling Cont. Grass cutting £468.00
CALC Annual Subscription £107.42
Zurich Municipal Insurance £401.99
Alison Dodd Internal Audit £30.00
Lynda Thompson Paint etc. £44.00
Mike Dowling Cont. Grass cutting £156.00
(ii) Balances at: -
15.5.19 Current Account 2261.13
15.5.19 Deposit Account 3100.63
(iii) With the assistance of member’s, the Annual Governance Statement 2018/19 was completed by the clerk and signed by the Chair
(vi) The Annual Accounts 2018/19 which had been circulated were approved and Accounting Statements for 2018/19 were signed by the Chair.
vi) As the gross income or gross annual expenditure for 2018/19 did not exceed £25,000 the council agreed to claim exemption from external audit and the Certificate of Exemption was signed by the Chair
46/2019 LAND TO THE FRONT OF 1 HIGH GREEN, HAYTON
There had been no further contact with the occupants who were not resident following a recent fire. It was agreed that the clerk should write to the occupants and owner and advise them that as they had failed to re-
As the result of the recent election there are currently two vacancies on the council and steps should be taken to fill them by co-
48/2019 BUS SHELTER
The chair advised that the group of volunteers had now completed the improvement works to the bus shelter. It was agreed a letter of thanks should be sent to the organizer.
49/2019 LAND REGISTRATION
The clerk informed the meeting that he had instructed Beaty & Co Solicitors, Wigton to register the outstanding parcels of land that form the village green at Land Registry. The chair brought to notice some correspondence that one of the trustees of the former village hall had been having with the Charity Commission which the clerk will bring to the notice of the solicitors.
50/2019 TELEPHONEBOX, VILLAGE GREEN
The clerk advised that he had been in contact with the owners and that it will be removed soon.
51/2019 ITEMS FOR NEXT MEETING
1 High Green, Hayton
Telephone box on Village Green
Land Registration -
Standing water near Hayton Castle
Apologies Y. Lockwood
The meeting closed at 8.00pm